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Circulation Policy: Home

Details the City University of Seattle Library circulation policy, including information on checkout, return, renewal, overdues, and holds.

Circulation Policy

Current City University of Seattle faculty, staff, and enrolled students (hereafter referred to as patrons) are eligible to borrow materials from the City University of Seattle Vi Tasler Library & Learning Resource Center (hereafter referred to as CityU Library). Patrons in the U.S. and Canada may borrow physical materials from the CityU Library. Patrons outside the U.S. and Canada may access the library's print collection via e-delivery in compliance with U.S. Copyright law.

City University of Seattle alumni are welcome to use our library's physical materials and online resources, including article databases, on-site at the CityU Library in Seattle, Washington. See also: Alumni Services.

Members of the public are welcome to use our library's physical materials at the CityU Library in Seattle, Washington. We do not provide public-access computers — these are available at all Seattle Public Library branches.

Patrons are responsible for:

  • All materials checked out in their name
  • Knowing and adhering to due dates
  • Maintaining current contact information in the my.cityu portal, including email and mailing address
  • Renewing materials as needed
  • Returning materials on time and in good condition to the Seattle campus

Circulation Period

Materials in the CityU Library circulate for the following time periods:

  • Print and audiovisual materials: 12 weeks
  • Ebooks: variable, determined by vendor
  • Course reserves: variable, determined by instructor
  • Print periodicals and reference materials: do not circulate (on-site use only)
  • Interlibrary loan materials: variable, determined by lending library

Returning Items

Patrons are responsible for returning library materials to the Seattle campus. Items may be returned in person during normal library business hours, or by mail, at the patron's expense, to the address below:

City University of Seattle Library
521 Wall Street, Suite 100
Seattle, WA 98121

There is no book drop available at any CityU campus for returns.

Renewing Items

Print and audiovisual materials may be renewed one time if no one is waiting for the item (see Holds). You may renew items through your library account or by contacting us through Ask a Librarian. Course reserves may not be renewed.

Interlibrary loan materials may be renewed at the discretion of the lending library. Renewals should be requested through CityU Library at least 5 days before the due date.


If a patron needs an item that is checked out, they may place a hold on the item. Hold requests may be submitted from the item record within library search or by contacting us through Ask a Librarian. If an item is placed on hold, the original due date remains in effect but the item cannot be renewed.

Overdue Items

Library materials are overdue if not returned by the due date. Overdue notices are sent as a courtesy 2 weeks after an item's due date. Library patrons are responsible for returning or replacing materials whether or not an overdue notice has been received. The library does not charge daily fines for overdue materials.

Lost or Damaged Items

A library materials invoice is sent 4 weeks after an item's due date, listing the replacement cost for the item. An item is considered lost if it has not been returned by the time an invoice is sent.

Upon receipt of an invoice a patron must do one of the following:

  • Return the item
  • Furnish the library with a new copy of the exact item that was lost
  • Furnish the library with a substitute item that has been pre-approved by the collection development librarian as an equivalent to the lost item
  • Pay the default replacement cost of the item

Materials are to be returned in the same condition they left the library, except for normal wear and tear. If an item is damaged, a patron must pay the replacement cost or furnish a replacement as described above.

If you elect to furnish the library with a new copy or an approved substitute, the library will not refund your purchase price if you later locate the original item.

The library reserves the right not to accept the return or replacement of an item that is one year or more past its original due date.

See also the interlibrary loan policy for important exceptions in the case of interlibrary loan materials that are lost or damaged.

Default Replacement Costs

  • Books: $50
  • Audiovisual Materials: $100
  • Interlibrary Loan Materials: $80

Suspension of Borrowing Privileges

When a library materials invoice is issued, borrowing privileges are suspended until the item is returned, a suitable replacement copy has been provided, or the invoice is paid in full. In the event of an outstanding balance for library materials, City University of Seattle will hold school transcripts or diplomas, or refuse to accept registration for future classes. In the event of repeated disregard of due dates, borrowing privileges may be suspended for an extended period of time.

Payment for invoices should be marked "For Library Materials" and sent to the following address:

City University of Seattle
Business Office (For Library Materials)
521 Wall Street, Suite 100
Seattle, WA 98121

Confidentiality of Library Records

Circulation records are confidential. Confidentiality extends to information sought or received, and materials consulted, borrowed, and acquired. Library staff will not disclose who has borrowed an item or which items have been borrowed except for library administration purposes, or unless required to do so by court order.

Additional Services

Students taking courses outside the United States may be provided with local library services through arrangements made by the local academic program. When borrowing materials through these local libraries, the circulation policy of the local library supersedes City University of Seattle's circulation policy and procedures.

See: Canadian Services, VSM Library in Slovakia