Create Accessible Documents

An accessible document is one that can be used by anyone, including someone who uses assistive technology such as screen readers or screen magnifiers. If you are posting materials online, consider posting in multiple formats, such as HTML, Word or plain text, or PDF.

Best Practices for Creating Accessible Word Documents

  • Use the included heading formats, such as Heading 1 or Heading 2, to denote the various parts of your document. This allows people using screen readers to more easily navigate the sections of your document. Learn more about how to use headings.
  • Use other formatting features, such as the included bullet styles, for making lists.
  • Include alternative text (alt text or ALT TEXT) over graphics and images. This allows screen readers to read what the image is. How to use alternative text.
  • Create simple tables so that they will be recognized by assistive technologies.


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